Procedure for Receiving of Materials

Written by True Tamplin, BSc, CEPF®

Reviewed by Subject Matter Experts

Updated on February 28, 2023

After a receiving department unpacks materials received on order from a supplier, the materials are verified by consulting:

  • Purchase order
  • Delivery paperwork received from the transport agency or the supplier
  • Invoice or bill

The materials received report is used to record the verification results. At least three copies are required:

  • The original copy is sent to the storage department
  • The second copy is sent to the accounts department
  • The third copy is retained for the receiving department's records

However, another common practice involves creating five copies of the materials received report.

In such cases, the fourth copy is sent to the production department, while the storage department uses the fifth copy for its inspection section.

Format/Specimen of Materials Received Report

Materials Received Format

Procedure for Receiving of Materials FAQs

About the Author

True Tamplin, BSc, CEPF®

True Tamplin is a published author, public speaker, CEO of UpDigital, and founder of Finance Strategists.

True is a Certified Educator in Personal Finance (CEPF®), author of The Handy Financial Ratios Guide, a member of the Society for Advancing Business Editing and Writing, contributes to his financial education site, Finance Strategists, and has spoken to various financial communities such as the CFA Institute, as well as university students like his Alma mater, Biola University, where he received a bachelor of science in business and data analytics.

To learn more about True, visit his personal website, view his author profile on Amazon, or check out his speaker profile on the CFA Institute website.